Translation Workflow Engine

What Is a Workflow Engine?

Workflow Engine is a unique feature within the Smartling Translation Management System (TMS) that enables you to create custom translation workflows to streamline translation review processes and meet the specific needs of your projects.

With the ability to configure the order in which content moves through the workflow, set up automatic alerts, and manage which users can complete each step, project owners have total control. Workflows can be created for individual projects or at the account level, meaning you only need to assign resources once to give them access to all projects within your account.

Workflow Engine offers project owners special functionality:

Content Assignment

Distribute content to the right resource, and ensure appropriate allocation amongst your translation team

Workflow Hold

Ensure appropriate review cycles are met by pausing the flow of content until all stakeholders approve

Pre-Publish

Avoid bottlenecks by submitting strings to the next workflow step automatically for pre-publishing

Project Owners Have Total Control

Configure the order in which content moves through the workflow

Set up automatic alerts to notify team resources

Manage which users can complete each step

Ultimately, all strings are processed through a workflow that begins with a translation step, and ends with a published step. Workflows can be created for individual projects or at the account level, meaning you only need to assign resources once to give them access to all projects within your account.

Key Benefits

Workflow Engine offers project owners options and flexibility when managing multiple translation projects. Project owners can add, remove, rearrange, or automate any number of revision steps within the workflow for editing, internal review, external review, and approvals. Ultimately, this helps to accelerate project completion by streamlining all of the steps between content upload and publication.

Add, remove, or automate any
number of workflow steps

Meet specific needs of your projects across different languages and departments

Streamline review processes and
accelerate project completion

project owners

Account Owners

Subscription Owner

  • Oversee all projects and monitor status of workflows
  • Optimize team efficiency

project owners

Project Owners

Content Owner

  • Customize the flow through which content moves
  • Automate components of an otherwise manual process

project owners

Translators

Agency or Freelance Resource

  • Gain visibility
  • Streamline steps to accelerate project completion
  • Deliver translations on time